Delaware Valley Sun Alumni By-Laws

ARTICLE I      NAME 

The name of the Club shall be DELAWARE VALLEY SUN ALUMNI.

ARTICLE II     PURPOSE AND FUNCTION

a.       To provide members with opportunities to be together for social purposes. 

b.      To hold meetings according to an annual schedule published prior to each calendar year. 

c.       To offer programs at these meetings aimed at: 

1. Providing information about matters of mutual interest. 

                           2. Enabling members to be informed about current developments concerning SUNOCO, Inc. 

d.      To assist members with problems related to their retirements.

ARTICLE III   MEMBERSHIP AND DUES 

a.       Membership is open to alumni of SUNOCO, Inc and predecessor companies or its subsidiaries 

b.      Annual dues in an amount established by the Governing Board are a requisite for continuing as a member in good standing 

ARTICLE IV   OFFICERS AND DIRECTORS 

a.       The Governing Board of the Club shall be the Officers and Directors. The Officers shall be the President, Vice President, Secretary and Treasurer. The number of Directors will be as deemed necessary by the Board but shall be no less than six (6). The immediate Past President shall serve as a Board member for one year following his/her term of office. 

b.      The direction and management of the affairs and funds of the Club shall be vested in this Governing Board. 

c.       Meetings of the Board shall be held at a time agreed to by the Board members 

d.      Six Officers and Directors shall constitute a quorum  

ARTICLE V    ELECTIONS 

a.       The President shall appoint a standing Nominating Committee of three (3) members including the immediate Past President who will serve as the Chairman. This Committee shall present nominees for office at the October Board meeting or by mailing the list of nominees to all Board Members before distribution to all DVSA members. 

b.      A list of nominees shall be provided to the General Membership with the notice of the December meeting.  

c.       Whenever a vacancy occurs on the Governing Board, the remaining Board members shall appoint a member in good standing to fill the unexpired term of the vacancy. 

ARTICLE VI   TERM OF OFFICE 

a.      Terms of the office for Directors shall be three years commencing January 1. These terms shall be staggered with two Directors replaced each year. Those Directors who are appointed to fill a vacancy of less than three years may be re-elected for a full- three-year term. They may be elected to serve as an officer at any time.  

b.      Terms of office for Officers shall be for one year commencing January :

                                         1.The President and Vice President each may be elected to

     an additional one-year term, and the Vice President     

                                            may be elected to succeed a retiring President 

                                        2.   The Secretary and Treasurer each may be elected to

                                            additional one-year terms 

ARTICLE VII              DUTIES OF OFFICERS 

a.       The President shall preside at all meetings and perform all duties pertaining to such office, including appointment of committees as needed. 

b.      The Vice President shall perform the duties of the President in his/her absence and shall serve as an aide to the President. 

c.       The secretary shall keep minutes of all meetings and perform other acts as Secretary which the President may direct in aiding the business of the Club 

d.      The Treasurer shall be responsible for the proper safekeeping and accounting of the Club’s funds and shall give a financial report at each meeting of the Board. Disbursing of funds shall be made with written approval of the submitting Director on the invoice or with the invoice attached to an email from the submitting Director.   Each check shall require signatures of either the Treasurer or the President.  No checks are to be pre-signed by any Officer.    

e.       A person will be selected at the October Board meeting to be responsible for Auditing the financial records of the club.   This director will submit a report no later than the June Board meeting following the audited year. 

ARTICLE VIII             AMENDMENT OF THE BYLAWS                                   

a.       An alteration or amendment of the By-Laws must be brought to the attention of the membership by announcement at a regular General membership meeting prior to the meeting at which such action is to be taken and by publishing the amendments in the Newsletter before the meeting at which the membership shall vote as well as including the amendments in the BYLAWS link of the website. 

b.      A majority vote by the members present at a regular General membership meeting is required for the adoption of any alteration or amendment to the By-Laws.